What Kind of Copy Machines Are Best For a Business?
The question "what kind of copy machines are best for a business?" can only be answered by those who have sat down and calculated all of the various costs that go along with maintaining a traditional office environment. Most business owners do not realize just how many costs there really are until they sit down to do the math. Once they do the math, they quickly find out that their current setup simply cannot support the needs of their company. This then gives them the important question "What kind of copy machines are best for a business?"
The first thing a business owner has to decide is what type of copy machine they need for their business. There are basically three types of copy devices that a business can make use of. The first type is a "personal" type. This is usually what most people think about when they think about this particular category. These are typically very simple to use and the only thing you really need in order to start your business is a computer and some basic office supplies.
The second type of unit is usually called a "commercial" unit and it is a little bit more complex than its personal counterpart. Commercial printers usually require more than just the basic computer and paper and will usually require a printer, copier, scanner, fax machine, and a type of delivery service. This type of unit also usually requires the business owner to lease or purchase certain office supplies as well. In fact, these types of units usually require more office supplies than the personal type simply because they are used for larger businesses that are often in more demand for paper and ink.
The last type of unit is sometimes referred to as an "intranet" unit and it is used by smaller businesses. Again, these are not usually as advanced as the commercial ones and they still do not provide the same amount of functionality as their larger counterparts. These usually consist of a computer terminal with a number of different functions including voice mail, a file system, a printer, scanners, faxes, and more. This type of copy machine is used to serve a specific business and as such, is often more affordable than the larger and more highly sophisticated versions.
So what kind of copy machines are best for a business? Well, in general, if you need a copy machine for one simple task - making copies - you should purchase the small, personal version. You can use these for simple home office needs or slightly larger offices, especially if you have employees. However, there are some businesses where you may need a commercial unit. If you are in a larger office environment that requires regular print jobs, you may find that you need a larger machine in order to meet your needs.
Many businesses have moved from having standalone units in their office to being able to use these on demand. When you have more employees, you often need several different machines so that each employee has access to a different file or document. This can be especially useful if your business is based out of two or three different locations. Instead of paying each individual employee for a printer, scanner, and copier, you can pay them for what they need to get the job done instead.
Another consideration that goes into what kind of copy machines are best for a business? The cost of the machine can vary dramatically. If your business has several employees and you are getting a high volume of materials that need to be printed, you will likely spend more on your machine than one person who prints once or twice a week or so.
One of the final considerations when you are looking at what kind of copy machines are best for a business is where you are going to use the machine. If you are using a machine in your business then you want one that is portable, easy to use, and easy to store. These things are not always as important in small offices as they might be in larger offices, but it never hurts to consider them.
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